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At this moment, you need to provide your occupant with a "move-in" plan, including: A copy of the signed lease arrangement A copy of the evaluation report Billings for first month's rent and a billing for security deposit, if appropriate Your contact information or the contact details for the residential or commercial property manager You might also wish to offer them a list of nearby amenities if they are new to the community.

Filing System Everyone has different systems for arranging their documentation, but here are 3 normal methods to submit information for your property. Per month, per property (for taxes) Creating a filing system will keep you arranged throughout the year. Many property owners opt to arrange their rental residential or commercial properties by using one folder or envelope, per month/per home.

A conventional 3 ring binder also serves the exact same purpose.  bank payments  with the month, occupant, and home. Inside, store the following, by date: Leases, rental applications, walk-through examination reports, occupant info, and a copy of tenant insurance, if relevant Outdated copy of lease invoice for that month, declaration when they paid, and a photocopy of the check Invoices for any repair work made, including devices, materials, and products.

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Receipts from marketing expenses Notices (rent increases, repairs, termination notifications, and so on) Records of tune-ups or enhancements to home (e. g. last time the heating system filter or smoke alarm was changed/tested) Photos/video video of the suite pre-move-in Repayments to your renter (e. g. if they had to purchase something for the suite) Copies of energy costs (water, heat, and electrical energy) if you receive these yourself Submitting your property using this type of system makes it easy to describe at tax time since you have actually already organized all your documents in one location, and can quickly pass them off to an accounting professional or be one action ahead when doing them yourself.